Active Hiring

Administrative & Finance Assistant

Summary

The Administrative & Finance Assistant will work alongside our finance team to assist with multiple tasks including, accounts receivable, accounts payable, accounting, and finance record keeping.

Type: Full-time
Level: Mid Level
Salary: Confidential
Date Posted: 04-10-2023

Responsibilities

  • Accounts Receivable
    • Complete customer forms (vendor set up forms), tax forms, banking info, sign, scan, email
    • Respond to customers emails and enquiries
    • Send customer account statements, resend invoices, account reconciliation
    • Manage partners worksheet for orders, invoices, payments
    • Update collections report
    • Communicate with relevant parties on specific AR Accounts with collectability issues and determine resolution
    • Vendor’s application as requested by client
  • Invoicing
    • Assistance with customer invoicing
    • Work with travel agent to get the travel invoices, update onsite booking document
  • Accounts Payable
    • Record vendors, contractors, freelancers invoices
    • Accounts reconciliation
  • Reporting
    • Record bank and visa transactions, confirm with receipts (partial; only credit card portion)
  • Corporate Credit Card Maintenance
    • Monitor Visa transactions, find discrepancies, email to suppliers(auto-pay) and managers
    • Book all credit card transactions in QuickBooks
  • Cash Flow Update
    • Add new lines for a new purchase to cash flow forecast
    • Add/terminate new employees in the Payroll Tab
    • Update a quick monthly total for the month in the summary sheet
    • Update monthly actual in each departments
    • Discuss with managers, email to suppliers for the clarification

Qualifications

  • Candidate must possess a Bachelor's/College Degree in business administration, finance, or accounting, or equivalent work experience
  • At least 2-3 years of relevant work experience
  • Knowledge of accounting systems is an asset
  • Open and receptive to feedback on projects and tasks that are assigned
  • Strong attention to detail with a focus on producing high quality work
  • Strong organizational skills and the ability to manage multiple projects and tasks at the same time
  • Able to estimate and provide realistic timelines for delivery
  • Strong verbal and written communication skills with excellent comprehension skills (must have a good phone manner for this role)
  • Positive attitude, high energy, proactive, hardworking, and goal oriented
  • Able to work well in a team or independently with minimal supervision
  • Must be a team player who is receptive to new ideas, and can easily adapt to change
  • Flexible, accommodating and able to go above and beyond the basic expectations when required
  • Open to working weekends and/or outside of regular work hours to ensure projects are completed on time

Why Diversify?

Since 2012, Diversify has created a culture where its people come first. With locations in Makati and BGC, working with Diversify means access to quality work spaces, the latest infrastructure and resources that have made them one of the leading offshore services providers in Metro Manila. You will immerse yourself in an open, widely diverse office culture where no idea is small enough and you constantly stay engaged with each other.

Position Overview

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