- Accounts Receivable
- Complete customer forms (vendor set up forms), tax forms, banking info, sign, scan, email
- Respond to customers emails and enquiries
- Send customer account statements, resend invoices, account reconciliation
- Manage partners worksheet for orders, invoices, payments
- Update collections report
- Communicate with relevant parties on specific AR Accounts with collectability issues and determine resolution
- Vendor’s application as requested by client
- Invoicing
- Assistance with customer invoicing
- Work with travel agent to get the travel invoices, update onsite booking document
- Accounts Payable
- Record vendors, contractors, freelancers invoices
- Accounts reconciliation
- Reporting
- Record bank and visa transactions, confirm with receipts (partial; only credit card portion)
- Corporate Credit Card Maintenance
- Monitor Visa transactions, find discrepancies, email to suppliers(auto-pay) and managers
- Book all credit card transactions in QuickBooks
- Cash Flow Update
- Add new lines for a new purchase to cash flow forecast
- Add/terminate new employees in the Payroll Tab
- Update a quick monthly total for the month in the summary sheet
- Update monthly actual in each departments
- Discuss with managers, email to suppliers for the clarification
Active Hiring
Administrative & Finance Assistant
Date Posted: 04-10-2023
Level: Mid Level
The Administrative & Finance Assistant will work alongside our finance team to assist with multiple tasks including, accounts receivable, accounts payable, accounting, and finance record keeping.
Responsibilities
Qualifications
- Candidate must possess a Bachelor's/College Degree in business administration, finance, or accounting, or equivalent work experience
- At least 2-3 years of relevant work experience
- Knowledge of accounting systems is an asset
- Open and receptive to feedback on projects and tasks that are assigned
- Strong attention to detail with a focus on producing high quality work
- Strong organizational skills and the ability to manage multiple projects and tasks at the same time
- Able to estimate and provide realistic timelines for delivery
- Strong verbal and written communication skills with excellent comprehension skills (must have a good phone manner for this role)
- Positive attitude, high energy, proactive, hardworking, and goal oriented
- Able to work well in a team or independently with minimal supervision
- Must be a team player who is receptive to new ideas, and can easily adapt to change
- Flexible, accommodating and able to go above and beyond the basic expectations when required
- Open to working weekends and/or outside of regular work hours to ensure projects are completed on time
Unlock Global Potential with HGS
We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.
Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.
At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.