Contract Administrator

The Contract Administrator position is primarily responsible for populating and reviewing business contracts. This involves the review, processing, and documentation of client contracts using a contract management system. This role is also in charge of the generation and analysis of monthly reports and the overall management of client correspondences to ensure that all contract updates are properly communicated across all stakeholders

• Use standard contract templates, oversee the preparation and revision of contracts that involve the sale of company services
• Answering questions that deals with negotiations and high-level escalations on behalf of US Corporate Counsel
• Administrative duties such as taking phone calls and answering correspondence
• Deals with negotiations and high-level escalations on behalf of Corporate Counsel
• Prepare contract briefs or summaries of key points for businesspeople to make decisions on positions
• Maintain detailed and organized electronic files.
• Prepare contract change notices, monitor contract expirations, and notify the appropriate internal stakeholders of expiration dates
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Recognize out of the ordinary contract terms and flag them to the Corporate Counsel for escalation
• Check contracts against insurance requirements to ensure compliance.
• Provide contract summaries and ensure contract execution in accordance with company policy

• With at least 1-3 years of previous relevant experience in Human Resources, contracts management, or related
• Knowledgeable in drafting contracts and business correspondence
• Keen attention to details, resourceful, highly organized and can work with minimal supervision
• Must possess excellent English written and oral communication skills
• Background as a Paralegal or in Education is an advantage, but not required
• Administrative background is required
• General working knowledge of various software applications such as Microsoft Word and Outlook
• Must be amenable to work in mid-shift and shifting schedules
• Temporary WFH set-up but must be amenable to report in BGC, Taguig office as needed

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.