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Executive Assistant (Permanent Work from Home)

Summary

The primary responsibility of the role is to perform various administrative task in a daily basis and assist with CEO and senior leaders in the company.

Type: Full-time
Level: Mid Level
Salary: Confidential
Date Posted: 01-08-2022

Responsibilities

  • Provide confidential and pro-active support to our senior leaders
  • CEO Diary Management, Arranging meetings, conferences, or video calls
  • Reporting
  • Meeting preparation to assist leaders with everything they need prior to meetings
  • Assist with the preparation of documents or presentations
  • Assist with projects on an Ad hoc basis
  • Document management - organise, store, and archive paperwork in line with requirements
  • Some PA duties
  • Ad hoc administrative duties to senior leaders and the group
  • Produce correspondence including meetings and various forms of communication in a timely manner without errors
  • Ensure all documentation required is prepared and delivered within established deadlines
  • Communicate with stakeholders and staff members with empathy, compassion, and professionalism
  • Any other task/duty as directed by client/management

Qualifications

  • Candidate must possess at least a bachelor’s College Degree
  • At least 2 to 3 years of relative work experience in an administrative capacity and another related field
  • Relevant experience in data entry and file maintenance, transcription, delivering customer service,
  • Report collation, and writing
  • Accurate and effective client meeting and diary management
  • Proficient with Google and MS Office suites applications particularly Excel & Google sheets
  • Must have strong attention to detail, can work well under pressure
  • Has excellent time management and prioritization skills
  • Excellent verbal and written communication skills
  • Ability to be flexible to changing demands and challenges and exercise initiative
  • Exercise empathy and diplomatic exchange in all working relationships
  • Must be capable of taking responsibility and accountability, and must be robust in terms of direction, especially when the team is stressed
  • Must be able to fit in with the existing culture of the team
  • Must have stable internet connection

Schedule will be for Mondays to Fridays, morning shift (7:00AM-4:00PM MNL)

Why Diversify?

Since 2012, Diversify has created a culture where its people come first. With locations in Makati and BGC, working with Diversify means access to quality work spaces, the latest infrastructure and resources that have made them one of the leading offshore services providers in Metro Manila. You will immerse yourself in an open, widely diverse office culture where no idea is small enough and you constantly stay engaged with each other.

Position Overview

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